Founding Office Manager

Location: Oakland, California
Date Posted: 04-10-2018
Overview: We are seeking a passionate, detail oriented, and friendly Office Manager. The Office Manager will assist in implementing the systems and structures in place for the day- to-day running of the school. The Office Manager provides support to the Operations Director, overseeing the day-to-day school office activities, monitoring assigned activities, and providing information, recommendations and/or directions as may be requested.
Background on the Organization: Aurum Preparatory Academy (“Aurum Prep”) is committed to educating all of its students, grades 6 – 8, to succeed in high school, college, and life and to serve as the next generation of moral leaders. Aurum Prep is a middle school that will serve its founding class of sixth graders in the fall of 2018 and continue to grow each year. Built in partnership with parents and families and also drawing from research based best practices from some of the highest performing schools in the nation, Aurum Prep will ensure that the children of deep East Oakland receive the highest quality education.
For students to determine their own life’s trajectory, they must have a foundation that prepares them to (a) excel in high school, college, and life and (b) become moral leaders in their communities and in our world. We must have high expectations and clear structures, all provided within a culture of joy for learning, working hard, and honoring our students’ fullest potential. For more information, please visit our website:
Office Manager Qualifications
  • High school diploma required; some college credits preferred
  • Commitment to upholding and implement Aurum Prep’s mission
  • Initiative and strong work ethic
  • Professional demeanor and strong interpersonal skills
  • Detail-orientation
  • Fluent written and spoken Spanish preferred
 Operation Manager Job Responsibilities
  • Support Operations Manager in maintaining an organized, highly detailed account of all invoices, receipts, and transactions
  • Assist with school-wide projects and maintain non-instructional supplies
  • Assist in student recruitment and enrollment
  • Create a welcoming front office environment for students and families
  • Monitor petty cash receipts and documentation
  • Coordinate the food services for the school
  • Monitor the front desk and main school phone line
  • Manage student file system
  • Complete other tasks and duties as required by the Operations Director and Executive Director
  • Assist the Operations Director in maintaining school’s student information system
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